Administrator at the African Field Epidemiology Network (AFENET)
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Administrator at the African Field Epidemiology Network (AFENET)

The African Field Epidemiology Network (AFENET) is a non-profit networking and service alliance of Field Epidemiology (and Laboratory) Training Programs (FELTPs) and other applied epidemiology training programs. AFENET has operations in over 31 countries in Sub-Saharan Africa or the World Health Organisation, Africa Region (WHO – AFRO). Established in 2005, AFENET is dedicated to helping Ministries of Health in Africa build strong, effective, sustainable programs and capacity to improve public health systems on the African continent.

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We are recruiting to fill the position below:

 

Job Title: Administrator

Location: Abuja

Terms of Reference

  • Perform a variety of administrative and operational duties for the program.
  • Responsible for all administrative, budgeting, human resource duties, and planning for the program.
  • Perform a variety of routine clerical support functions including word processing, data entry, and other related duties as assigned.
  • Assist with cooperative Agreement (COAG) management and monitoring.   Provide logistical support for the residents and other staff/stakeholders.
  • Prepare and follow up on payment requisitions in regard to various activities within the program/project.
  • Maintain an accurate and detailed calendar of the various events, due dates, and schedules related to the assignment with the programs to ensure these activities occur as scheduled.
  • In charge of receiving and distributing incoming and outgoing correspondences about the program/project.
  • In liaison with the various program/project stakeholders assist in drawing program activity plans and observe their executions as scheduled
  • As assigned, prepare orders for the purchase of materials, supplies, and equipment open approval: maintain records of transactions of the same.   Attend meetings: take, transcribe, and distribute minutes concerning the respective program as directed.
  • Establish and maintain a variety of records and filing systems pertaining to areas of responsibility.
  • Maintain field reports from residents, and staff/stakeholders assigned to field activities.
  • In consultation with the immediate supervisor make travel arrangements for various personnel under the program/project.
  • Maintain and document administrative records of programs/projects activities.   prepare and submit periodic project activity reports and updates which include but are not limited to trip reports and weekly /quarterly updates.
  • Handle any other assignment that may be assigned from time to time.

Required Qualification and Experience  

  • Master’s Degree in Business Management, Public Administration, Social Sciences or other related courses
  • At least 5 years of proven post-graduate work experience in Administration in a corporate environment or any reputable organization preferably an NGO.
  • Exceptional customer service skills with effective and excellent communication in verbal, written and interpersonal skills.
  • Ability to work with minimal supervision.
  • Experience with MS Office packages and outlook and must be comfortable working with spreadsheets.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click here for more information