Finance & Administrative Assistant at Health Systems Consult Limited (HSCL)

Health Systems Consult Limited (HSCL) is a public health and development consulting firm established by a team with extensive experience in international development and public health programming. We provide technical assistance for health system reforms towards access to cost-effective and quality health care across Nigeria and the continent of Africa. With a network of over 50 global partners and consultants, we develop programmes and provide sustainable solutions for a broad spectrum of health and development challenges.

HSCL is registered with the Nigerian Corporate Affairs Commission (2009), the Tanzanian Registry of Companies (2014), the Office of Administration and registration in Sierra Leone (2015) and the Office of the Registration of Companies in Zambia (2016). HSCL has established offices in Nigeria, Tanzania and Sierra Leone and has also done work in several African countries including Cameroun, Gambia, Ghana, Guinea, Kenya, Mauritius, Liberia, Sierra Leone, Uganda, and Zanzibar. In Nigeria, HSCL with it’s headquarters in Abuja, has offices in Abia, Akwa Ibom, Borno, and Lagos states.

We are recruiting to fill the position below:

Job Title: Finance & Administrative Assistant

Location: Abuja  / Kebbi / Sokoto / Zamfara
Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background 

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.

Job Description
The Finance & Administrative Assistant will handle the following tasks:

• Manage petty cash,  track IOUs, and enter vouchers in PC Register (Disbursement, daily balancing, replenishment, processing of expense claims.
• Reconcile petty cash and report balance cash on hand on a daily basis for sign-off
• Carryout bank runs including cash withdrawal and other banking activities
• Maintain expense tracking for the project
• Prepare payment voucher/memos/cheques/transfer letters for all banking transactions in a timely and accurate manner
• Remittance of various statutory deductions (pensions and tax) to the bank
• Monthly VAT filing
• Keep track of vehicles repairs and report same to your supervisor
• Compile monthly fuel usage report
• Maintain inventory of stationeries, toiletries and cleaning supplies to avoid stock out
• Request for and keep track of the production of staff ID cards and business cards.
• Keep an updated list of vendors and their account details
• Asset management: work with finance officer to ensure that EVERY new office equipment, appliance or piece of furniture procured is tagged and asset register updated accordingly.
• Liaise with service providers for quick response to issues
• All other tasks that may be assigned by supervisor.

Requirements

• A Bachelor’s Degree in Finance, Business Administration, or a similar field.
• A minimum of 1 year experience working as a finance admin assistant.
• Working knowledge of accounting software.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiently.
• Excellent analytical skills and financial prowess.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.

Application Closing Date
29th March, 2022.

How to Apply
Interested and qualified candidates should send their Cover Letter (not more than a page) and updated CV in one document to: [email protected] stating the Job Title as the subject of the email

Finance & Administrative Assistant at Health Systems Consult Limited (HSCL)