People Operations Assistant at Oolu Energy Nigeria Limited

Oolu Solar is a growing solar energy provider in West and Central Africa with presence in Senegal, Mali, Burkina Faso, Niger, Cameroon and Nigeria and plans to expand within the region.

We are recruiting to fill the position below:

Job Title: People Operations Assistant

Location: Ikoyi, Lagos
Employment Type: Contract

Job Summary

• We are actively looking for a People Operations Assistant that can ensure the professional running of tasks related to People management, administrative management and employee monitoring.

Responsibilities
Employee Administration:

• Ensure all staff records are up to date ( personal informations, HMO registration, pension)
• Ensure all manual/electronic records and HR Databases are kept up to date and transferred to the company’s HRIS
• Follow up employee contracts (send employment letters, addendums, renew contracts, confirmations letters, etc)
• Ensure employee’s birthdays, milestone are celebrated promptly.
• Assist in creating and enforcing policies in the workplace
• Develop creative initiatives for staff welfare
• Maintain harmonious employee relationship and provide timely and appropriate dissemination of all employee communication updates
• Direct and answering all employee queries to the appropriate point of contact with the HR team.

Payroll:

• Support payroll generation and salary disbursements using excel and company’s HRIS
• Update existing payroll tools ( employee deductions, commissions,etc)
• Resolve payroll discrepancies and respond to questions about compensation
• Ensure the prompt disbursement of payslips.

Recruitment / Manpower planning:

• Assist in preparing job descriptions and placing job adverts
• Sourcing profiles from various job channels
• Screening and shortlisting of CVs
• Scheduling interviews with relevant personnel
• Support employee onboarding (contribute to detailed induction program for the newly joined employees)
• Keep track of recruiting metrics (e.g. time-to-hire and cost-per-hire) and other metrics
• Network with other employers and employees within the sector (conferences, job fairs, HR networks etc.)

Onboarding / Exit management:

• Ensure orientation/onboarding materials for new staff orientation are updated to carry out orientations effectively.
• Organize and execute the entire orientation / exit programs
• Ensure all paperwork related to new hires, including contracts and non-disclosure agreements, ID cards, and other statutory documents are obtained and filed/scanned and saved on the company’s HRIS
• Create and continuously update Oolu’s employee handbook
• Obtain feedback from the new hire on the onboarding process
• Ensure probation period interview are conducted and documented
• Ensure the employees final entitlements are accurately computed and paid at the completion of the handover process.
• Ensure a proper handover document is prepared and discussed with the employee’s supervisor.

Requirements

• Candidates should possess a Bachelor’s Degree with 1 – 2 years work experience.

Application Closing Date
30th June, 2022.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.